New notarial assignments from UBC clients

First, the required result is defined: certification of a contract, power of attorney, statement, signature, copy, inheritance or corporate action. UBC takes into account which notary is authorised to perform it, whether territory matters and who must participate in person. For a foreign document, legalisation, apostille and translation are determined separately.

Before the appointment, the notary reviews the main information about the participants, object, authority and transaction terms. UBC helps collect the documents and agree the draft so that the commercial terms are already approved by the parties. The final decision on performing the action is made by the notary within their authority.

The notary receives a request ready for local professional action when corporate or contractual documents are already being prepared within the joint project. This reduces organisational correspondence, while new notarial assignments arrive within the partner's specialisation and actual availability.

Before an appointment with the notary, the exact action, location of the object, participants and documents confirming their authority are defined. UBC takes into account passports, corporate resolutions, powers of attorney, ownership information and the draft document for signing. If a foreign company participates, the parties agree in advance the form of legalisation and translation of its materials.

UBC transfers the set to the independent notary for preliminary analysis and collects comments before the meeting. The parties then agree the time, attendance, settlements and documents the client will receive after the action. The owner attends a prepared meeting and can immediately include the notarial result in the transaction or corporate process.

UBC selects an independent notary according to the type of notarial action, territory and available date and transfers the agreed package for preliminary analysis. You receive direct information about the notary and immediately understand which matters belong to notarial work and which require separate preparation of corporate or contractual documents.

• description of the required notarial action and deadline
• passports, tax details and participant documents
• charter, resolutions, powers of attorney and authority information
• documents for the object and draft transaction
• foreign documents, translation and legalisation information

Corporate and contractual part through the UBC centre

If a lawyer, translator or another specialist is required before the visit, that work is agreed separately. The client sees the purpose of the additional work and its connection with the selected notarial action.

1. Task description and available documents.
2. Required specialisation, region and participation format.
3. The notary's professional status, type of action, region and available date are taken into account before the client assignment is transferred.
4. Scope, deadlines, price and method of delivering the result.
5. Contact with the client and the agreed result.

The price depends on the type of notarial action, number of participants and documents, and need for travel, translation or additional registration actions. Before the visit is scheduled, the client receives the price of the notary's work and separately sees official payments and additional services if required.

The timing depends on document readiness and participant availability. For an urgent matter, a UBC specialist first analyses whether the required action can be performed on the desired date using the available set of originals.

The notary performs the professional part and issues a document or confirmation of the action in the prescribed form. The client analyses the details and number of copies and receives the originals or registration information belonging to the procedure.

A UBC specialist helps connect the notarial document with the subsequent action: corporate registration, transaction, banking matter or transfer of the document abroad. The director or responsible employee keeps the completed document together with the materials on which it was prepared.

A partner notary receives a specific notarial assignment and knows in advance which originals, participants and authority are required. You are told whether the necessary certification, attestation, power of attorney, statement or other action can be completed at the selected location and which document will be issued afterwards.

When notarial documents are regularly required for corporate changes, transactions or powers of attorney, the same notary can be used with an already clear list of details. For a one-off request, the document and information about its use are kept for the bank, registrar, counterparty or foreign recipient. If a notary from another district or with another specialisation is required, a UBC specialist will select a new provider for the specific action.

Before the visit, each participant knows the time, address, required original and document they will sign. A representative additionally analyses the power of attorney, while a foreign participant analyses the requirements for translation and certification of their documents.

UBC will help confirm the set and select an independent notary according to the type of action, region and deadline. The client receives the list of originals and the cost of formalisation in advance. We will be pleased to answer additional questions and help complete the required notarial action without unnecessary repeat visits.

Local notarial action as part of a joint project

Before the meeting, the parties receive the time, address, list of originals and signing procedure. If settlements are involved, the company representative analyses bank details and document-transfer terms in advance. The responsible employee knows which result must be collected from the notary and to whom it must be transferred for registration, accounting or contract performance.

After the action, UBC reconciles the received set with the task and places copies in the project file. Open steps are recorded with a date and responsible person. This preparation helps combine notarial work with the whole transaction, avoid repeat visits because of organisational issues and move more quickly to the next commercial part of the work.

A partner notary can receive new local assignments as part of corporate, contractual and other projects of UBC clients. The centre prepares the related part, while the notary performs the professional action in their region. We will be pleased to discuss cooperation and the types of notarial actions you are ready to accept.