New import and export assignments from the UBC network

On 20 April 2026 the transitional period ended: previous permits for customs-broker activity were cancelled, and work continues on the basis of the authorisation provided for by the current Customs Code of Ukraine. Therefore, when selecting a provider, UBC takes into account the current entry of the enterprise among entities carrying out customs-broker activity.

Authorisation confirms the enterprise's right to perform the relevant activity. For a specific shipment, experience with the goods, customs procedure, country of origin, place of clearance and set of permitting documents is also important. The parties agree these parameters before the declaration is taken into work.

The broker receives an assignment for a specific shipment or a regular flow of clearances and works within their customs competence. If the client needs a contract, foreign-currency payment, certificate or registration action, the relevant block can be transferred to another UBC participant.

The source set includes the foreign trade contract, invoice, Incoterms terms, transport scheme, goods description, value and expected UKT ZED code. If the goods require a certificate, licence, sanitary, veterinary or other control, availability of the document is analysed before the cargo reaches the relevant stage of work.

The broker also needs information about the declarant, carrier, origin of goods and payments. The contract, invoice, packing list, transport document and accounting records must describe the same operation. UBC helps collect the set and divide matters among the broker, lawyer, accountant and logistics specialist.

UBC clarifies the type of operation, frequency of shipments and place of clearance, after which UBC engages a specialist independent partner with relevant experience. Before work begins, the parties agree the scope: goods classification, document analysis, declaration preparation, representation, payment calculation and support with customs enquiries. Official and storage costs are stated separately.

After clearance, the director or responsible employee receives the declaration and supporting set for accounting, currency supervision and subsequent sale of the goods. For regular imports or exports, a goods file, document standard and responsible employees can be agreed. This speeds preparation of subsequent shipments and preserves a consistent approach to data.

In a joint order, the broker receives the product group, customs procedure, place of clearance and estimated cargo arrival date. UBC clarifies the task and proposes an independent customs broker with the relevant authorisation and experience. Before documents are transferred, the director knows the provider's name, role, price of the agreed work and method of urgent communication.

• foreign trade contract and annexes
• invoice, packing list and transport documents
• description, characteristics and expected goods code
• information about origin and permitting documents
• transport scheme, place of clearance and desired delivery date

Contracts, payments and certification through other network participants

The customs broker accepts the part of the task relating to declaration and agreed customs clearance. If the shipment requires certification, translation, an expert conclusion or another specialist, each additional task is agreed separately. The client's responsible employee retains one complete view of the shipment and understands who prepares each document.

1. A task description or professional profile is received.
2. the specialisation, region and participation format are defined.
3. UBC takes into account status, experience and any possible conflict of interest.
4. For the specific shipment, the parties agree the customs part, deadlines, price and format for transferring documents.
5. UBC organises contact, document transfer and agreed acceptance of the result.

The price of broker work depends on the type of declaration, number of product items, customs procedure, place of clearance, deadline and need for additional actions. A fixed scope can be agreed for a standard shipment, while for a complex consignment classification, value confirmation, inspection or other work can be defined separately. This gives the owner a clear budget before the cargo arrives.

Before the declaration is filed, the parties agree the price of the broker part and separately see possible official payments, translation, certification, expert examination or costs of independent providers. Additional work begins after agreement with the director or responsible employee. This separation allows the broker service to be distinguished from costs arising from the specific goods or procedure.

The independent broker is responsible for the professional part of the assignment within the agreed authority. The enterprise's responsible employee provides accurate information about the goods, value, origin and documents, while the director approves commercial decisions affecting the shipment. This division preserves business control over the source data and customs procedure.

After clearance, the importer or exporter receives the declaration documents and keeps them together with the contract, payment and transport materials. UBC helps organise the set so that the accounting team can record the operation and the responsible employee can use confirmed data for the next shipment or a response to an enquiry concerning cargo already cleared.

For regular shipments, the responsible employee keeps agreed goods descriptions, codes, technical materials and supplier documents in one working set. For the next consignment, the specific invoice, transport data, quantity and only those characteristics that have actually changed are updated. This reduces repeated collection of information and speeds preparation of documents for clearance.

Participants receive an agreed work procedure, confirmed contacts and a clear result for each part of customs clearance. The director sees the actual broker, list of documents and agreed dates, while the independent provider works within their specialisation and availability. This format is suitable for both a one-off shipment and regular imports or exports.

After the first declaration, the director keeps the broker's contact details and the agreed list of documents for the product group. For regular shipments, the responsible employee provides the new invoice, transport information and changes in product characteristics in advance. The next clearance begins by updating the existing specialist set rather than rebuilding all shipment information again.

If the goods, country of origin, delivery terms or place of clearance change, the broker receives updated information before the cargo arrives. The director or responsible employee can clarify in advance whether the changes affect classification, documents and expected payments. This allows customs clearance to be planned as part of the shipment rather than resolving key issues only after the goods are delayed.

How a broker participates in a joint shipment

Before work begins, information about the goods, codes, value, origin, transport route and delivery terms is transferred to the broker. Together, the parties determine who prepares each document, analyses the data and responds to enquiries during clearance. Authority, service price and file-exchange channel are stated before the cargo arrives so that participants work to one calendar.

UBC connects the client's task with a specialist independent broker and coordinates the preparatory part of the work. The client receives the service scope, contacts and list of resulting documents in advance. After the first declaration, the procedure can be used for subsequent consignments by updating only information about the specific shipment and product requirements.