Terms of a Foreign Trade Contract

Before drafting, the parties define the goods or services, quantity, price, currency, schedule, place of delivery and acceptance procedure. For goods, an Incoterms® 2020 rule is selected with the precise geographical point and transport, insurance and customs costs are allocated. For a service, the result, period, delivery format and document confirming performance are described.

The payment method is then fixed: advance payment, stage payments, a documentary instrument or payment after acceptance. The contract terms should correspond to the actual movement of goods and funds so that the bank, customs and accounting use the same information.

Subject, Incoterms, Currency, Timing, Acceptance, Law and Arbitration Should Work for Customs, the Bank and Actual Performance

Before signing, the commercial manager fixes the goods or service, price, currency, payment schedule and term; the logistics specialist fixes the delivery rule and place; the accountant fixes the source documents; and the lawyer checks the parties' authority and contractual wording. The director approves the key terms, after which UBC prepares one final version of the contract and appendices.

Before work begins, UBC specialists will clarify the transaction subject, price, currency, delivery, signatories' authority and performance documents.

The signed contract is stored together with specifications, invoices, evidence of payments, carriage, customs clearance and acceptance. A separate file is maintained for each consignment. The owner can quickly see which part of the contract has been performed and which obligations remain outstanding.

• Draft contract, specifications, parties' data, logistics and payment structure, permits
• Contract and specifications
• Invoice and packing list
• Transport and insurance documents
• Technical description and certificates

Transaction support covers agreement of commercial terms, drafting, verification of details and signatory authority, preparation of the first specification, payment, shipment and acceptance. The director receives completed documents and evidence required under the transaction terms.

1. Include the goods or service, price, currency, term, Incoterms and performance documents in the contract.
2. Agree the contract, Incoterms, currency and documents
3. Clarify the goods, countries, counterparties and restrictions
4. Reconcile the package with the bank and broker before payment
5. Agree logistics and customs clearance
6. After performance, add the specification, transport document, acceptance evidence and bank statement to the transaction file.

Documents, Delivery and Foreign-Currency Settlements

If the carrier, border crossing point or delivery period changes in 2026, the manager first determines whether a new specification or notice under the existing agreement is sufficient. The lawyer documents only the necessary change. This allows the commercial part of the transaction to continue without creating several conflicting versions.

The director designates a backup signatory and access procedure for final contracts and appendices in advance. The counterparty's bank details are confirmed through a separate channel before the first or changed payment. The responsible employee retains evidence of the review together with the documents for the specific shipment.

Before work begins, UBC specialists identify possible inconsistencies: different product names, impractical acceptance terms or a foreign template that lacks Ukrainian currency provisions. The actual operation is also compared with KVED codes, licences, the agreement, bank questionnaire and tax treatment. You receive aligned data before payment or submission of documents.

After a consignment is completed, the file is supplemented with the transport document, customs declaration where required, an act or other acceptance evidence and the bank statement. The accountant receives a complete accounting package, while the commercial manager uses it as the basis for the next specification under the same contract.

UBC specialists clarify the signatory's authority, order-change procedure, quality requirements, notice periods and consequences of delay. Applicable law, contract language, claims procedure and dispute-resolution forum are agreed separately. These provisions are selected with regard to the counterparty's country, place of performance and the cost of future enforcement.

If the counterparty has sent its own template, UBC specialists compare it with the commercial agreement and the requirements of Ukrainian currency, tax and customs accounting. Amendments are made in a working version or comments table so that the parties can discuss specific clauses and move quickly to a final text.

Law, Liability and the Performance Document Package

UBC will prepare or review the contract, appendices, specification, order form, invoice and act where they are required for the selected operation. UBC specialists will prepare a list of documents for the bank and customs clearance, identify those responsible for delivery, payment and acceptance, and provide the final version for signature.

To begin, send the commercial offer, parties' details, description of the goods or services, value, currency, planned logistics and desired settlement schedule. A specialist will assess the initial conditions, propose the scope of work and agree the price before drafting the agreement.

After the agreement is approved, UBC specialists prepare the final version and link the current appendices to it. The commercial manager uses the agreed prices and dates, the logistics specialist the delivery point and instructions, the accountant the currency and payment events, and management the procedure for approving changes. New arrangements in correspondence are transferred into an amendment or updated specification. Actual performance remains evidenced by the contract, and the responsible employee maintains a clear transaction archive.

Before each new consignment, the team checks whether the previous specification remains valid, whether bank and company details are unchanged and whether the schedule matches current logistics. For a long-term contract, it is useful to maintain a list of appendices with date, subject and status. UBC can help organise this record and determine which changes require the parties' signatures before the next order or payment.

Working appendices are prepared together with the contract: specification, schedule, document requirements, acceptance procedure and payment details. Commercial terms, the Incoterms rule, transport documents and the point at which risk passes should describe the same shipment. Accounting and logistics receive agreed data before the invoice is issued and goods are dispatched.

For each consignment, the contract, appendix, invoice, delivery evidence and bank documents are stored in one folder. If the price, range or schedule changes, the change is documented before the relevant stage is performed. UBC will prepare the contract for the selected transaction and explain to the team which documents evidence performance of the obligations.

A foreign trade contract can be prepared for a new transaction or reviewed before signing. A UBC specialist will agree the commercial and legal terms, prepare the appendices and explain the performance procedure in detail. We will be pleased to answer additional questions and help the company develop international sales and purchasing with confidence. We wish you every success in business.